Let's say you search pictures that describe a specific mood (happy, contemplative, unhappy etc.) It might be a good idea to define an additional Custom Metadata entry. In our case we create a Custom Metadata entry "Mood". 

1. How to create Custom Metadata entries

As an editor open your Media Library. Create a new Custom Metadata by selecting Settings > Metadata Settings on the left-hand side.  Click the button "New Custom Tag" and choose the type of metadata you want to create (Text, Longtext, Select, Number, Date). In our example we choose Text. Define a meaningful title like "Mood". Additionally specify a default value for instance "happy". In the advanced settings choose whether your new entry appears in the search, is visible and last but not least editable assumed you have appropriate editor rights.
Don't forget to save your Custom Metadata entry!

Now upload one or even multiple assets. Open one of the assets you just uploaded. In the Power Bar click on the "Info" icon. An additional window on the right opens with the Basic and Metadata tab. Select the Metadata tab. In the Custom Metadata section you will find your new entry "Mood" with the default value "happy".  If the Metadata Field is editable, feel free to change it to whatever is applicable. Are you happy? ;-)

Custom Metadata Multi-select field

In the Media Library, you have the option of creating new custom Metadata fields. These custom fields can be set in different types;  Text, Longtext, Select, Number and Date. 

When choosing the type ‘Select’, which allows users to choose in between several categories in a field, you are now able to select in the Advanced Settings, the Multi-select values. 

Empty metadata values 

When you chose the ‘Select’ field in Metadata, you have the option to also leave the space with no value, you have to toggle this option the Metadata Settings. 

When you set it up on images you don’t have to necessarily set a value but leave it empty. 

This option will allow users to select these different categories easily in the bulk actions header:

In the image viewer in the backend, you also can easily use the multi-select and select one or several categories: 

In the consumer view, you can add a Facet to the search which will allow end-users to easily find digital assets based on the metadata field. 

The Multi-select values have been created to support you when categorising your assets, it can be done faster and easier from the backend and helps end-users find specific assets, especially if there’s an extensive library.    

2. Viewers see Custom Metadata

As a viewer you profit from Custom Metadata too. Open an asset from your Workspace or Media Library by clicking on it. On the right-hand side the Basic and Metadata tab appears. Select the Metadata tab.
"Voilà" you see all Metadata entries inclusive your Custom Metadata fields defined for this asset!

  • Keep in mind: Default values are applied to new assets only during the upload!

Transfer Custom Metadata between Libraries

Custom Metadata is a crucial part of an asset. It can be individualized to hold a unique description – used as keywords when searching for it. When moving assets from one Media Library to another, using the ‘Move’ tool, this Custom Metadata will be moved as well. 

It’s important to note that, unless you have created all your Media Libraries with the same Custom Metadata values (fields), the different Media Library values might be conflicting when copying them. A notification pop-up will let you know if these values are conflicting, and you will be able to decide whether you’d like to proceed or cancel the action. 

You now have the option to move the asset anyways – or cancel the action. When you move the asset to a new library, but the new library doesn’t have the same fields as the original one – the values won’t be copied. Therefore, in order for the move to work, you need to apply the same fields in both libraries. 

If you have any question don't hesitate to contact us. 

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