Control what appears in your guideline navigation by showing or hiding documents, document groups, and libraries. This helps you create a more intentional structure, reduce clutter, and avoid confusing empty states.
Why use show/hide?
As guidelines grow, navigation can quickly become crowded or inconsistent. Not every page, document or section needs to be visible at all times.
Show/hide gives you control to:
Reduce clutter in navigation
Prevent empty or incomplete content from being visible
Create a more curated, intentional guideline experience
Improve usability for large and complex guideline setups
Create overview or summary pages without adding extra navigation clutter
Reduce duplicate naming between documents and pages
What you can control
With show/hide, you can manage visibility across multiple levels:
Pages – Hide individual pages from navigation
Documents – Hide individual documents from navigation
Document groups – Hide entire groups to simplify structure
Libraries – Control visibility of full library sections
Empty documents – Automatically hidden by default
This ensures a consistent experience across your entire guideline structure.
What makes this different?
Previously, visibility was tied to cover page logic or publishing states, which often led to inconsistent behavior.
Now, visibility is:
Explicit – You decide what’s shown or hidden
Consistent – Works the same across pages, documents, groups, and libraries
Independent – Not tied to whether content is published
Predictable – No more unexpected empty states in navigation
Visibility settings apply to all users and roles, work across both view and edit modes, and are supported across all new themes.
Additionally, single-page documents automatically hide accordion icons for a cleaner navigation experience.
When to use show/hide
This feature is especially useful when structuring or maintaining guidelines over time.
Common use cases
Hide overview or summary pages
Keep navigation focused while still using pages as entry points for content.Hide documents used as homepages
Keep navigation clean while still using documents as entry points.Hide pages or documents with unpublished content
Avoid exposing incomplete or work-in-progress content in navigation.Simplify large navigation structures
Hide less relevant sections to focus users on what matters.Clean up empty groups
Automatically remove empty document groups from view.Manage targeted content
Hide documents or pages that are only meant for specific audiences.
How to show or hide items
Open your guideline as an editor or owner
Navigate to the page, document, group, or library
Open the settings panel
Toggle Show in navigation on or off
Changes apply instantly to the navigation.
Frequently Asked Questions (FAQ)
Does hiding a document unpublish it?
No. Hidden documents remain accessible via direct link and are still fully published.Does hiding a page unpublish it?
No. Hidden pages remain accessible via direct link and are still fully published.Who can control visibility?
Guideline owners and editors.What happens to empty documents or groups?
They are hidden by default to avoid clutter and confusion.Can I still link to hidden content?
Yes, hidden pages and items can still be accessed and shared directly.Can I hide individual pages within a document?
Yes. Owners and editors can control page visibility independently from document visibility.
Ready to clean up your navigation?
Start by reviewing your guideline structure and hiding anything that doesn’t need to be front and center. A cleaner navigation helps your team find the right content faster, and creates a better overall experience.