Main roles
Viewer
A Viewer can access the content after being invited to a page.
Editor
An Editor can create and edit content. The Editor can also invite additional Editors or provide access to Viewers.
Owner
An Owner can edit and delete the complete Style Guide/Project and invite or remove other team members.
(Note: In the Frontify DAM, only Owners can edit ‘Library Settings’ and ‘Usage Settings’ and in the Template Library, only Owners can upload new Templates.)
Account Admin
Manages the account and has complete control of configurations and account details. Only Admins can access User Management, Targets, and Groups settings. Admins should also take care to review smart groups and organizational configurations to prevent users from unintentionally gaining broader permissions. Verifying these settings can help maintain precise control over access.
Note: Being assigned a role at the account level (e.g., Viewer, Editor, Owner) does not automatically grant access to all projects, guidelines, or libraries. Users must be added to each specific space by an Owner or Editor to access its content. Users who are already in the environment but lack access to a specific project may encounter a 403 error.
Special roles
Additionally, practical techniques for using the dashboard can help streamline navigation for users. Once invited, users can utilize the dashboard to view all accessible projects and libraries, promoting efficient collaboration.
Translator (Style Guide only)
Using the language switcher, the Translator makes your Style Guide multilingual by translating existing text. However, the Translator cannot create new content.
Reviewer (Workspace only)
With Viewer-permission within the Workspace, the Reviewer can give feedback and comment on project assets.
User Roles Management (Admins only)
Account Settings
Account Admins can define, in the account settings, who are allowed to create Brands, Guidelines, Projects, and Libraries. Account Admins can also upgrade hooks based on their roles. To further refine permissions, Account Admins can invite users to specific projects or libraries and grant them approval rights if needed. Approval rights enable users to download assets and approve requests within a project. This ensures that each user has access relevant to their assigned role.
Targets ( Enterprise Only)
The Targets feature allows Admins to create different access and viewer levels and hide some content from certain viewer groups. A common use case for this is to set up external viewers or high-level public guidelines.
Tip: For controlling access for groups or external viewers, use Targets. For individual users, make sure they are explicitly added to the project or library.