Collections is a feature that can be found in the Media, Icon, Logo, and Document Library, allowing you to place related assets into groups. This function is particularly helpful when you want to connect assets related to a specific project or with similar properties.

How are Collections Useful?

Collections help you in creating a consistent and organized set of assets, saving you time, and providing your team with the structure in developing projects that require specific images or videos, or documents.

Create Collections and Insert Assets

Create a new Collection through the backend view of your Libraries. On the top right-hand corner, under ‘New’, select ‘Create a new collection’, a new window will give you the option to give it a name. There is also an option to choose whether you want to set the Collection to be visible in the Library. Multiple libraries of the same type may appear in the selection if they have been previously duplicated.

The new collection will be positioned in the top section of the Library.

Once you have created a new Collection, click on it to open. Within the Collection, you are able to select assets by clicking on the ‘Choose assets’ option in the middle of the page. Once opened, you’ll find all the assets stored within your projects with the respective workflow status assigned.

You can also create a Collection by directly selecting the desired assets from the Library. After the assets have been chosen, click the ‘Collection’ tab on the top of the page. You can then create a new Collection or add them to an existing Collection.

Downloading Entire Collections

Collections can be downloaded in the backend (Curator view) by clicking on the three dots in the lower right-hand corner of your Collections tab, followed by the ‘Download’ option. The option to delete the collection is also available there.

Downloading Assets in the Frontend

When consumers want to download assets within a Collection, they simply need to open a Collection in the frontend (Consumer view), select the image, and download it through the metadata tab on the right-hand side.

Downloading all assets in a Collection in the frontend (Consumer view) of a Library is easily done. Simply click on the download option that appears above the assets within the Collection.

In many cases when some or all of the assets in a Collection are protected there will be certain steps to follow in order to download these assets.

Find out more about asset protection download in a Collection.

Collections vs Folders

Note that Folders and Collections are not the same.

Folders are the best way to organize assets in the backend of a Library and are not represented in the frontend.

To present related groups of assets in the frontend, you create Collections. Collections are created in the backend and they will be visible in the frontend or“consumer view” if you enable it with the "Show in Media Library" toggle.

We explain it in detail here: Getting Started with Libraries: Backend & Frontend

Collections in Library Backend

You can create a Collection for Curator use only. This can be done by clicking the cogwheel of a specific Collection and then turning off the 'Show in Library' option. This limits viewer rights for the Collection to just Curators of that Library. In the same setting, you can easily rename the Collection.

Personal Collection in Library Frontend

Consumers can create personal Collections in the Media- and Document Library frontend. Creating a new personal Collection is easily done by clicking on the add picture icon in the lower right-hand corner of an asset preview. Any Collection created in the Consumer view will not be visible to anyone but the user themselves. When created, the main icon in the middle of the Collection preview will indicate it can only be viewed by you.

Layout Options for Your Collections

Once you’ve gathered a couple of Collections in the consumer view of your Library, you have a number of layout options available to tweak their presentation. To modify the layout options, switch to the edit mode. Then, locate a button called ‘Layout Settings’ at the bottom of the page. Click on it and switch to the Collections tab.

Some of the ways you can customize your display include: a gallery or slider layout, the size of the collection display, a tiled or filled preview style, the total image count, and showing borders when opting for a tiled view.

Sorting Collections

Collections can be sorted in the frontend view (Consumer view) as well as the backend by using the drop-down menu on the top right-hand corner of the window. By selecting an option you sort not only the Collections but also the whole Library.

The sorting options are currently:

  • Newest

  • Oldest

  • Title A-Z

  • Title Z-A

Pin Collections

Collections can be pinned by going into the backend of your Library and opening the Collection action ellipsis (...) menu next to the Collection settings cogwheel.

Once the Collection has been pinned, it will receive a special pushpin icon, similar to the icon that denotes private collections. The appearance for users in the frontend of Libraries will first show their private Collections, then pinned curated Collections, and lastly, the unpinned curated Collections.

If multiple Collections are pinned, they will appear before non-pinned Collections in the chosen sort order of the user.

In case you have any further questions, please don’t hesitate to contact our support team.

We hope you have found this article helpful.

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