This feature is currently available in the Media Library, Logo Library and Document Library |
To ensure your users respect the copyright provisions of your assets, you can assign copyright statuses and further explain them with copyright notices. Additionally, Frontify offers licensing alternatives and download protection features that can be used to enforce compliance with specific terms or guidelines. For example, pop-up reminders can be introduced using these methods, which require users to acknowledge copyright or licensing terms before downloading an asset.
Modifying your Copyright Settings
Setting up your copyright provisions can be enabled at a library level. To activate a Copyright, open your Media Library in the backend and head to the General settings. Once there, navigate to the Copyright section where you can set a default copyright status, enter a copyright notice, and enable the 'Require acceptance of copyright notice before download' option.
In the Copyrights section, you can Require users to accept the copyright notice before the download begins by toggling on Require acceptance before download. You have the option to modify your default settings here. Set a default copyright notice for all of your assets and choose between the categories Unknown, Copyrighted, or Public Domain. You can also add a Default copyright notice, which users will see upon download. Additionally, to manage copyright settings efficiently across multiple assets, you can utilize the Bulk Edit feature in the library backend to assign default copyright statuses and notices to a group of assets.
Licensing options can also be leveraged to ensure that users acknowledge specific terms or restrictions, such as 'Internal Use Only,' before download.
Another method for reinforcing asset usage policies is to enforce download protection by making certain assets downloadable on request, triggering user awareness before access. By assigning a license to individual assets, administrators can include customized usage rights text that users must acknowledge, adding an extra layer of compliance control.
In case you want to set copyright terms for single assets, choose the asset and navigate to the Metadata tab under Legal. There, you’re again able to assign a copyright status and leave a notice. For bulk asset adjustments, the Bulk Edit feature allows for applying uniform copyright settings and notices across selected assets, streamlining the process.
Note: If you're seeing license-related terms like 'Unlimited in Perpetuity' in the asset viewer, it's helpful to know that this text comes from the License settings, not the copyright notice. While related, licenses and copyright are managed separately in the backend.
How Consumers Experience Copyright Provisions### Best Practices for Managing Image Usage Rights
Always clearly define usage rights in copyright notices or licenses.
Regularly update copyright and usage terms to reflect legal or policy changes.
Use licenses for more nuanced and customizable terms.
Communicate compliance processes clearly to team members to avoid misunderstandings.
In the consumer view of your Library, all of the defined copyright statuses and notices will appear in the asset viewer. Note that copyright provisions can’t be modified in the frontend of the Library.
The Usage rights will be visible in the panel, and if the Require acceptance before download option was activated in the backend, the notice will appear upon download.
In the event you opt to download an entire collection, all copyright notices of the included assets will be displayed in this popup. However, Frontify does not support arbitrary custom popups within libraries, and users seeking additional functionality can explore licensing features or request feature enhancements from Frontify.
Note: Marking an asset as Copyrighted alone will not trigger the pre-download popup. You must also enter text in the Default copyright notice field for the popup to appear. Licensing features provide another effective method for capturing user acknowledgment while ensuring compliance with specific usage guidelines.