Bulk actions have been designed to select several assets to collectively work with them, rather than several times individually, saving you time. There are two different ways to perform actions in bulk. The first is using the bulk action toolbar at the bottom of the screen, and the second is to use the editing sidebar.
Bulk action toolbar
When selecting assets, the bulk toolbar will appear in the bottom of the screen, showing available asset actions.
Selection
The left side of the toolbar shows the number of selected assets and allows you to either select all or clear the current selection.
Apps
Using this menu, you can apply workflows or actions through the available apps for your Library.
Move
You can move the selected assets to a project, library or folder. If you are moving assets between libraries containing different custom metadata structures, they might be overwritten. If this would be the case, a pop-up window will ask for your confirmation before the assets are moved.
Download
The selected assets are downloaded onto your device. Keep in mind that this might take a while depending on number of assets and file size, so make sure to leave the page open.
Delete
This action deletes the selected assets. Note: As there is no possibility to recover assets after deletion, ensure you are not deleting assets accidentally.
Editing sidebar
The sidebar is organized into expandable sections. Open the section you need (or look up a property using the search bar), make your changes. Nothing is saved until you click apply. Once you apply, live progress is shown as the changes are processed.
Note: There is no undo or rollback once changes are applied. Review your staged edits carefully before clicking Apply.
Metadata
This is where all metadata is applied, including standard and custom metadata. This sidebar tab allows you to edit basic information about the asset such as its name, description, workflow status, tags, licenses and copyright.
Custom metadata can contain any type of extra information you need for assets in your library. These are set up in the metadata management area.
Learn more about how to manage metadata and tags in libraries.
Legal
In this section you can manage creator, copyright, and license details.
Lifecycle
In this section you can assign the workflow status i.e. define the stage of workflow, assign asset availability or limit availability to a specific expiry date and define targets based on a specific audience.
Tags
The tags section is where you can set manual tags for the selected assets. AI-generated tags can only be managed on a single-asset basis
Collections
See which collections your selected assets belong to, and add, remove, or create collections directly in the sidebar. For a multi-asset selection, the sidebar shows which collections all selected assets share, and which ones only some of them belong to.
When you select one or more assets, the Collections section in the sidebar shows:
Which collections all selected assets belong to
Which collections some (but not all) selected assets belong to
From the sidebar you can:
Add the selection to an existing collection by searching for it by name
Remove the selection from a collection
Create a new collection and add the selection to it immediately
This works the same way whether you have a single asset or thousands selected.
See Collections in the sidebar below for full details.
Settings
In the settings tab of the editing sidebar you can assign the download protection for your assets i.e. control download availability in one bulk action.
Folder-level metadata editing
You can apply metadata to every asset inside a folder without selecting the assets individually.
To edit metadata at the folder level:
In the library, select one or more folders using the checkbox on the folder card.
The editing sidebar opens with the same metadata fields available for asset-level editing.
Make your changes — they are staged and will not be applied until you click apply.
Use the include sub-folders toggle to choose whether the changes should also apply to assets inside any nested sub-folders.
Click apply. Live progress is shown as the changes are processed, and a summary reports how many assets were updated and how many failed.
Note: Folder-level editing applies to assets already inside the folder at the time you apply. It does not automatically assign metadata to new assets uploaded to the folder later.
Working with large libraries
There is no limit on how many assets you can select or how many the library displays. For CSV-based metadata updates across very large libraries, the bulk metadata manager app remains available as an alternative workflow.
Using the bulk metadata manager app
For libraries with thousands of assets, the bulk metadata manager app lets you update metadata fields across your entire library using a CSV file. The app supports up to 50,000 rows per CSV file; for larger libraries, split your data across multiple files.
Export metadata to get an accurate asset count
To get an accurate count of assets in your library you can still export metadata as a CSV file.
Open your library and go to Actions (top right).
Select Export metadata.
A CSV file will be emailed to you — you can then filter or count rows by any metadata field, including tags.
FAQs
Sidebar editing
Does the sidebar save changes automatically? Only for single-asset editing. When you are editing a single asset, changes still save automatically when you leave a field. When you are editing multiple assets in bulk, changes are now staged first. You review what is about to change, then click apply to commit. Nothing is saved until you apply.
What does "staged" mean? When you make a change in the sidebar during a bulk edit, it is held as a pending change. You can see exactly what will be updated before anything is updated. Once you are ready, click apply and the changes are processed across your selection with live progress shown.
Can I undo a bulk edit after applying it? No. There is no undo or rollback once changes are applied. Review your staged edits carefully before clicking apply.
Selection and scale
Is there still a limit on how many assets I can select? No. The 2,000-asset selection cap has been removed. Select all means all matching assets, with no silent cutoff, regardless of library size.
Is there still a limit on how many assets the library displays? No. The 1,000-asset library display limit has also been removed. The library page displays and scrolls at any result size.
Can I run bulk operations across multiple libraries at once? No. Bulk operations are single library only. Currently, cross-library bulk operations are not supported.
Bulk edit results and errors
What happens if a bulk edit only partially succeeds? When you apply a bulk edit, live progress is shown as changes are processed. At the end, you receive a summary showing how many assets were updated successfully and how many failed, broken down by error type.
Can I see which specific assets failed? No. The operation reports a count per error type, not which specific assets failed. If you need to identify which assets were not updated, you can export your library metadata as a CSV and compare the values.
Can I retry just the assets that failed? No. There is no retry action for individual failed assets or for the batch as a whole. You would need to re-select the affected assets and apply the edit again.
Collections
Where do I manage collections? You can manage your collections into the editing sidebar. Select one or more assets, open the Collections section in the sidebar, and add, remove, or create collections from there.
When I select multiple assets, how do I know which collections they belong to? The sidebar shows which collections all selected assets share, and which collections only some of them belong to. This makes it easy to see overlap across a large selection before making changes.
Can I search for a collection by name in the sidebar? Yes. You can search for an existing collection by name directly in the Collections section of the sidebar.
Can I create a new collection from the sidebar? Yes. You can create a new collection and add your current selection to it immediately, without leaving the page.
Folder-level metadata editing
Can I apply metadata to all assets in a folder without selecting them individually? Yes. Select one or more folders using the checkbox on the folder card. The editing sidebar opens with the same metadata fields available for asset-level editing. Make your changes, then click apply.
Does folder-level editing include assets in sub-folders? Not automatically. You choose whether to include sub-folders using a toggle in the sidebar. It is off by default — turn it on if you want changes to apply to assets nested inside sub-folders.
Will new assets uploaded to a folder automatically inherit the folder's metadata? No. Folder-level editing applies to assets already inside the folder at the time you apply. Auto-inheritance for new uploads is not included in this release. If you want metadata assigned automatically on upload, the automations feature can handle that.
Does folder-level editing affect single-asset editing? No. Single-asset editing remains unchanged. It still saves automatically when you leave a field. Folder-level editing uses the same staged-edit-then-apply model as bulk asset editing.
Roles and permissions
Who can use bulk editing and folder-level metadata editing? These features are available to library editors, curators, and owners. Viewers cannot edit assets or metadata.
Who can manage collections in the sidebar? Curators and editors can add, remove, and create collections. The sidebar shows collection membership to anyone who can view the sidebar, but changes require editor or curator access.