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Getting Started with the Logo Library
Getting Started with the Logo Library

This article introduces you to the main functionalities of the Logo Library.

Updated over a week ago

With the Logo Library, you acquire a dedicated library allowing you to group all your logos. This way, you no longer have to mix your logos with other asset types in your Media Library – ending up in an organizational hassle.

Setting up the Logo Library

To set up the Logo Library, enter your brand space and switch to the Library tab. Then click on the ‘New’ button on top-right>Logo Library.

Give your Logo Library a name, and upload all of the preferred logos to the Library by clicking on the ‘Upload files’ button in the middle of your screen, or by hitting the ‘New’ button on the top-right > File Upload.

In case you want to modify your Logo Library Settings, simply click the settings icon in the power bar to your left to change the project name, or attach the Logo Library to another brand.

Organizing your Logo Library

Once you’ve uploaded all your logos, you can organize them in folders or collections, again by triggering the ‘New’ button on your top-right.

Alternatively, you can (multi-)select your logos by hovering over the logo cards and ticking the box of the preferred icons in the top-left corner. A horizontal options bar will then appear on top of the screen.

From here, you can either move the selected logos to existing folders or collections and assign them with existing tags. Or simply create new folders or tags.

Taking actions

By clicking the cogwheel in the logo card, you can view and change asset information like name, pixel ratio, and color space.

The three dots on the right of the cogwheel enable you to trigger actions like downloading the logo, replacing it, sharing, and deleting it.

In case you choose to share the icon, you can do so by sharing a public link. By clicking the share function, you also have the possibility to embed the logo to other websites and wikis for example.

Inviting team members is still done via the team icon in the power bar to your left-hand side.

When opening a Logo in the asset view in the backend, you can discover the different ways to share feedback, add metadata, and show more information about a Logo, using the power bar icons on the left-hand side. Give and request feedback, set a logo’s download options, configure licenses and copyright, define metadata, set up asset life cycles, or view the revision history.

In the panel on your right-hand side, you’ll find an overview of file formats already attached to the given logo asset. Upload different file formats of it right there.

We want to underline that 'png' and 'SVG' formats under CMYK are greyed out because they can not be CMYK (the file types don't support it).

You’re able to preview your logo on different backgrounds and choose your main logos. Here, a link to the colors defined in your Style Guide can be set up. Your main logos can be downloaded as a package in the consumer view of your Logo Library.

You can also relate logos to each other. Put logos with similar properties (color variations, or file format for example) together. Read more about asset relations here. Set up asset relations by uploading the respective assets, or using the asset chooser to browse the assets already existing in one of your projects.

The consumer view

When viewing the Logo Library from its frontend view (entering it via your Style Guide), all your logos will be displayed at one glance. From there, you can enter into a separate main logo view, download all of them as a package, and add written descriptions to them.

Once you’ve opened a logo, you’ll be able to see basic asset information like file and image size, the related assets, as well as the different file formats ready to download. When downloading the logo, if there are multiple logo formats attached to this logo, then the "download all" button will download a zip with all formats. "Download original" will download just the one Select download all to choose the file type you want to download. Only one format can be downloaded at a time. If copyright and/or licenses apply to the asset, they may need to be accepted before download.

Find more information about downloading protection further in this article.

When switching to the metadata tab, all the defined metadata can be identified.

In case you want to represent your logo in your Guidelines as well, there are two ways to do so. First, you can set up a logo section in your Style Guide and upload your logos by either using the ‘Image’ or ‘Image Grid’ block. Second, you’re able to link the Logo Library to your Brand Portal on top of your screen as shown in the GIF below.

Configure Library Settings

In the Logo Library Settings it is possible to adjust not only the name of the library but also configure License and Copyright information, the Asset Lifecycle of the library as well as Targets.

Learn about our different Copyright and License options in these articles - Copyright Provisions and License Management

Logo Library Asset Protection

In the same way, as in the Media Library and the Icon Library, the Logo Library has the option to protect your assets through the configuration of the Usage settings, giving you better control of the download process and records of who has access to them.

Configure Usage Settings

In order to set up the logo library asset protection, you need to head to the backend of your library. On Power bar Settings select the Usage settings, this will open a side panel providing you with several options.

Learn about our different Asset Protection options and how to set up download requests in this article - Asset Download Protection

If you don’t plan on protecting every logo within the logo Library, then we would advise setting up a folder for unprotected assets. This will make management a lot easier.

This panel gives you access to the Asset download protection which allows you to protect assets by adding:

  • Asset protection by default - All assets in the Library are protected and consumers can only request download.

  • Watermarks - Protection mark over the logo

  • Auto approvals - Consumers would request the download and immediately get access to them

  • Download validity length - how long the asset can be available after download.

  • Download request form - Allows you to create a form with the desired fields to interrogate the users on their download usage.

  • Preset sizes for download - Set as many types of sizes for logo downloading.

By default, all the project owners will receive notifications. You can deselect others if you do not want them to receive any requests. Editors don't have the option to receive download requests.

You can set download permission on three different levels:

- Global: Logo Library Setting

- Folders: On a folder level

- Assets: On an asset level

New assets will automatically inherit either the global setting or the folder level setting. Settings set on an asset level will not be overruled by global or folder level permissions.

When a consumer would like to download a protected logo on the front end, they will first have to make a request to download, which will be sent to the individuals you have chosen in the setup.

The request can then either be accepted or declined. In both cases, a notification will be sent back to the person who made the request and if they have been granted permission they will be able to download the image immediately.

When the request is granted the user will be able to see all the options that have been selected for that particular logo, these are the size presets that have been configured in the Usage Settings, and then can be controlled in the backend per individual asset with the toggle.

Once the access is granted the consumer will then be able to see all the options for the logo from the formats to the attachments.

In the case the option of Auto approval has been set for your Library, this means that the user requests a logo, fills in the form (if available), and immediately has access to the asset to download, without waiting for it to be approved.

Requests Dashboard

As an admin, you’ll find all the pending requests conveniently at one single place with details on the asset itself, its location, the length of permission to download the asset, the date of request, and the reason for the download. Either approve or reject. If you reject, you can state a reason.

In the case of Auto approvals, the status would appear as ‘Auto approved’ in the dashboard.

In case you have any further questions, please don’t hesitate to contact our support team.

We hope you have found this article helpful.

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