With the Document Library, you can now have a dedicated space for all your documents. This library allows you to separate different documents from the Media Library assets (i.e., images and illustrations), creating an organized space for documents with a clear overview.
Setting Up the Document Library
Like any other Frontify library, setting up the Document Library is both easy and intuitive.
First, head over to the Libraries tab of your brand’s backend. You should be able to see all your current libraries. On the top, right-hand corner, you’ll find the ‘New’ button. Click it and select the Document Library from the list.
After choosing the Document Library, you’ll be asked to set a title for the new library and to choose based on a Style Guide, in case you have several Style Guides.
Once you’ve created a title, your library has been created and you can upload your documents.
You can add documents by clicking the button in the center of the screen, or by clicking the New button on your top right.
Note on the upload file formats:
Frontify does not support uploading any Microsoft Office files with macros enabled in them due to security considerations.
Macro-enabled files ( like DOTM or DOCM) may be used to distribute and execute malware attacks. For this reason, it is a part of our policy to mitigate this risk by blocking the upload of this file format
Document Library in the Consumer View
In order to see the library in the front end of your brand, you need to set it to edit mode and then click the plus sign in the header of the screen.
This will allow you to add a new library. Select the Document Library option, give it a name, and choose the document library that you’d wish to use (if you have more than one).
Once you’ve named and set up the library, you’ll be redirected to it. Documents are shown and easily searchable.
Document Library File Close-up
In the event you have several documents, it’s very helpful to use the search function at the top of the screen.
Viewing a Document
If you click on any of the documents in your library, you’ll be redirected to the view mode. There, you can navigate through the document and even go to the next document in line.
Document Library Settings Tips
You can categorize your documents so that when they are presented in the consumer view they are based on categories, which makes it faster for users to find specific documents, either by finding the category or by selecting it in the search category filter in the frontend.
You can set up categories of your choice by going to the backend and selecting the Document Library Settings on the Power Bar > Document Categories.
Category view for consumers on the frontend:
Targets in the Document Library
The Document Library is also equipped with Targets, this is especially beneficial at the moment you want to share the library without giving access to confidential documents.
If you haven’t created Targets already in Frontify, learn how to define different target audiences first before assigning them to the Document Library.
Targets can be set at the document level and have to be activated in the Document Library Settings panel, scrolling down to find the Targets category:
To simply share your Document Library with team members, you can click on the team icon in the Power Bar and type in the respective email address. Assign a role to the new user and limit the time of access if necessary.
Document Download Protection
It's important for us that your documents are accessible to everyone but also safe and in the right hands. By using the asset protection feature you make sure your documents are downloaded by the right people and under supervision on the consumer view of your library.
To set this up, head to the backend of your Document Library and click don't the Settings icon on the Power Bar, then Usage Settings.
Assets can be Protected at a Library and asset level. Find out more about the different levels of asset protection and how to set it up in this article.
If you have any questions, don’t hesitate to contact us.