The asset lifecycle functionality allows you to define an action for assets, which will expire after a certain time period. Whether it’s due to licensing agreements, or you just want it to expire, you’ll be able to retain the overview. Read along and learn how to set it up.

1. Define your expiry action

In the backend view of your Media Library, you’re able to define the expiry action all your digital assets should undergo as soon as they expire. Simply click on the cog wheel in the power bar > project settings, to do so. You can choose between applying a workflow status, deleting the asset, or doing nothing. In case you decide to apply a workflow status to your expiring assets, you’ll further have the option to choose what status it should be assigned to. 

2. Set the expiry date

Setting up the expiry date can be done by opening the asset in question in the workspace environment (click on an asset in the backend). Subsequently, click on the information icon in the power bar, and then switch to the metadata section. You’ll find a field labeled expiry date, where you can either enter the expiry date manually, or by choosing it from a drop-down calendar.

3. Make sure no expired assets are used

After having defined all expiry details, you want to close the asset lifecycle by really not using expired assets. The easiest way to do so is by excluding your expired assets from the frontend view of the Media Library. This can be done by entering the frontend of your Media Library, switching to the edit mode, and then clicking on the “Search Settings” button below the filter flyout. In the content settings tab, you then have the possibility to define which asset statuses the search should include.

In case you have any further questions, please don’t hesitate to contact our support team.

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