When working with any Library in Frontify, you need to start with the concept of the Library setup; the Libraries are where you upload assets, and the Library pages are where others can view them.

The Libraries are the ones you create within your Brand. That is where you can upload the assets without exposing them to other users just yet.

Here, you can upload both assets and folders, organize them within the Library, and add metadata and tags.

You can invite other collaborators through the Team Icon in the Power Bar on the left-hand side by selecting and clicking on one Library.

Note that only invited users will have access to this part of the Media Library, and only Editors and Owners can contribute or upload assets and folders.

While it is beneficial to ensure that your metadata is complete, we also recommend adding a description for your library. That will help you find the correct library or project while navigating or searching for them.

To fill in the description, simply click on the cogwheel on the top right-hand corner of the library in the Libraries tab.

Here, you can also create Folders. Folders are the best way to organize assets.

Note: Folders are not displayed on the library pages.

Here is how you create Folders:

To present related groups of assets in the library pages, you can create Collections.

Collections are built by Editors and Owners and will be visible in the “consumer view” library pages if you enable it with the "Show in Media Library" toggle.

Here is how you can create Collections:

This is how you can add the assets in the Folder to a Collection:

You can add attachments to assets in the Media- and Document Libraries. This way, you have another option to upload assets in different formats. Plus, you can now provide icon and logo bundles for download.

Open the editing sidebar from the asset overview or navigate to the detail asset view to add them to the Relations tab's Attachments section.

You can move assets from specific libraries to others of the same type. The libraries with this feature are currently: Icon, Logo, and Media Libraries.

Most of the times, you can move the assets within the same kind of libraries, e.g., from icon to icon library or from logo to logo library.

There is, however, a possibility to move assets from logo library to media library. When asset is moved from a logo library to a media library, the extra formats of the logo are changed into asset's attachments in the media library. The reverse is not allowed because it's not possible turn attachments into extra formats of the asset.

Select the asset you’d wish to move. And using the bulk actions buttons, select “Move,” where you can move the chosen assets to the corresponding library or project.

The pages of a Library are the "consumer view," where all your users (who have access to your Guidelines) can view and download the images.

Note: You can’t upload assets or folders from the library pages.

The library pages are part of your Guidelines – it's one of the elements in the top navigation. You can create the library pages by choosing the "Media Library" option when adding a new Document in the top navigation.

Here, you can define the search and filter settings to help users find the assets they need. You can also specify how Collections and assets are presented in the library pages with Layout Settings.

When working in the backend, you can reach the library pages by clicking the Guideline icon in the Power Bar.

You can reach the backend by clicking the Projects icon in the Power Bar and switching to the Libraries tab when working on the library pages.

Note: The backend of the Library will only be available upon invite.

In case you have any further questions, please don’t hesitate to contact our support team.