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Getting started with the Media Library
Getting started with the Media Library

This article introduces you to the main functionalities of the Media Library.

Updated over a week ago

Table of contents:

With the Media Library, you acquire a dedicated space within Frontify that allows you to group all your media assets, such as:

  • Graphics

  • Video Files

  • Audio Files

  • Animations

Setting up the Media Library

To set up the Media Library, enter your brand space and switch to the Libraries tab. Then click on the ‘New’ button in the top-right of your screen >Media Library.

Give your Media Library a name, and upload your preferred media to the Library by clicking on the ‘Upload files’ button in the middle of your screen or by using the further upload options under the ‘New’ button at the top-right.

In case you want to modify your Media Library Settings, simply click the settings icon in the power bar to your left to change the Library name, or attach the Media Library to another brand.

Organizing your Media Library

Once you’ve uploaded all your media, you can organize them in folders or collections again by triggering the ‘New’ button on your top-right.

Alternatively, you can (multi-)select your media by hovering over the media cards and ticking the box of the preferred assets in the top-left corner of each thumbnail. A horizontal options bar will then appear on top of the screen, while an editing sidebar will appear to the right of your assets.

From the top bulk action bar, you can either move the selected media to existing folders or collections, remove the assets from the library, or download them.

Updating information

By clicking the cogwheel in the media card, you can view and change asset information such as name, pixel ratio, and color space. The editing sidebar can also be used to edit metadata and settings of one or multiple assets at once from the overview.

Taking action

The three dots on the right of the cogwheel enable you to trigger actions like downloading the media, replacing it, sharing, and deleting it. Some actions can also be carried out in bulk by selecting multiple asset cards and using the bulk actions bar for downloading or deletion.

In case you choose to share the asset, you can do so by sharing a public link, and you will also get the CDN link. By clicking the share function, you also have the possibility to embed the media to other websites and wikis, for example.

Inviting team members is still done via the team icon in the power bar on your left-hand side.

When opening a media in the asset view in the backend certain information will automatically open in the sidebar on the right. This includes metadata, settings and relations for the asset. But there is more to discover in the left hand powerbar and actions at the top of the screen.

Visit our help article on Metadata to learn more about how to set-up, manage and edit the metadata in your library.

Under the settings tab in the sidebar, you will be able to control download options, set the asset lifecycle and assign targets. Further material on these settings can be found under:

From the ‘Relations’ tab, you can also relate media to each other. Put media with similar properties (topic, regions, for example) together. Read more about asset relations here. Set up asset relations by uploading the respective assets or using the asset chooser to browse the assets already existing in one of your projects.

You can also choose the Source Template of your asset, get an overview of the asset usage in your Guidelines and attach files related to the media.

If you want to download your media, you can download the original file, as it was uploaded, or crop it before downloading.

Configure custom metadata and notification

From the gear on the left side menu bar, you can add custom metadata and edit the existing ones.

You can also define which notification about your media you want to receive.

Duplicate detection

You can identify which media have duplicates and manage them in this dedicated duplicate overview area. For more information, please read this Help Article

Media Library asset protection

Similar to the Logo Library and Icon Library, the Media Library provides you the option of protecting assets. This can be configured in the Usage settings, and gives you better control over the download process.

To learn more about how to set up asset protection, please read this help article.

Link media to the Brand Guidelines

In case you want to represent your media in your Brand Guidelines as well, there are two ways to do so. First, you can set up a media section in your Style Guide and upload your media by either using the ‘Image’ or ‘Image Grid’ block. Second, you’re able to link the Media Library to your Brand Portal on top of your screen as shown in the GIF below.

The consumer view

When viewing the Media Library from its frontend view (entering it via your Guidelines), you will first see your Collections, then all your media at one glance.

From there, you can search for your media or collection using a keyword search or the filters set up by the guideline editor. You can also sort your collections and files by Newest, Oldest, Title A-Z, and Title Z-A.

If you open a collection, you can download it or share it.

Once you’ve opened an asset, you’ll be able to view basic information such as file and image size, the related assets, as well as the different file formats ready to download. When downloading the media, if there are multiple media formats attached to this asset, then the "download all" button will download a zip with all formats.

We hope you have found this article helpful.

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