To share your work, you need to invite your team members to the guideline, library, project, or folder you're working on. Once invited, they receive an email notification and gain access to the selected item.
You cannot grant access to the entire Frontify environment with a single invite. Users must be added individually to each guideline, project, or library — or, if you only need to share part of a library, you can invite them directly to a specific folder instead.
Invite a user to a guideline
Log in to your Frontify account and open your guideline.
Click the Team (people) icon in the Power Bar on the left-hand side.
Enter your team member’s email address and choose their role:
Viewer – can only view the content
Translator – can translate text and images
Editor – can edit content and invite editors and viewers
Owner – can edit and delete the entire guideline and invite owners, editors, and viewers
Click Invite.
Invite a user to a library (backend) or project
Log in to your Frontify account and open your library or project.
Click the team section in the top-right corner (user avatar icons).
In the invitation panel, enter your team member’s email address and choose their role:
Viewer – can only view the content
Reviewer – can comment and give feedback on assets
Editor – can edit content and invite editors and viewers
Owner – can edit and delete the entire library or project and invite owners, editors, and viewers
Click Invite.
Invite a user to a specific folder (DAM only)
You can invite users or groups to individual folders within a DAM library or project, without giving them access to the full library. This is useful when working with external agencies, regional teams, or any contributor who only needs access to a defined part of your library.
Invited users access their folders through a dedicated Shared folders view and cannot navigate above the folder they've been given access to.
Navigate to the folder you want to share.
Open the invite dialog by clicking the person icon in the top-right corner of the folder view.
Search for users by name or email, or scroll to browse available groups. To invite multiple people at once, select them individually or paste multiple email addresses separated by commas.
Choose a permission level:
Can view — browse, search, and download assets. Read-only.
Can review — same as Can view, plus the ability to comment on assets.
Can edit — full contribution access: upload, edit, delete assets, and manage who else has access to the folder.
Optional: Set an access period with a start and end date. Access is removed automatically when the period expires.
Optional: Toggle the email notification on or off. For individual invites, you can add a personalized message. Personalized messages are not available for group invites.
Confirm the invitation.
Folder-level permissions are additive — they can only grant access, not reduce permissions a user already holds at the library level. Users with Editor or Owner access at the library level retain full access to all folders regardless of folder-level settings.
For a full breakdown of what each folder-level permission can do, see Folder-level access in Frontify.
Temporary access
The temporary access feature allows you to limit access to guidelines, projects, and libraries to a specific time frame. Once the end date is reached, access is automatically removed.
This helps secure brand assets when working with:
External collaborators
Clients reviewing guidelines
Agencies using your library assets
Limited-time project stakeholders
You can set temporary access for individual users or groups.
To manage temporary access, click the Team icon in the Power Bar within the relevant guideline, library, or project.
Temporary access for individual users
Open the Team panel.
Add the user's email address.
Select their role.
Enable temporary access.
Set the start and end dates.
2. Temporary access for groups
Open the Team panel.
Select the Group tab.
Choose the group you want to invite.
Assign a role.
Set the start and end dates for temporary access.
Invited groups will appear at the bottom of the panel.
3. Temporary access overview
Temporary invitations are visible in:
The user management overview
The team management pages within guidelines, projects, and libraries
Creators and owners receive email notifications before temporary access expires. Your support team can configure who receives notifications and when.
Sending invites without email notifications
There may be situations where you want to invite users without triggering an email notification. Editors, project owners, and account admins can disable email notifications.
Invite individual users without email notification (enterprise only)
Account admins can invite users via the Access Management page in the backend.
Click Invite Users on the right-hand side.
Add the user’s email address.
Assign them to a group (if needed).
Disable the Send email notification toggle before sending the invite.
Note: This feature is available for enterprise plans only.
Invite groups without email notifications
For user groups, email notifications can be disabled:
In the Invite project members window (frontend)
On the Access Management page (backend)
To disable notifications:
Open the Team panel.
Select the Group tab.
Turn off the email notification toggle.
User management and invitations for enterprise plans
Users can invite teammates using the standard process described above.
Enterprise plans offer additional user management options.
Adding users from the usage overview page
You can manage users from the Usage overview page (/usage) in three ways:
Add users to the account (without granting access): Use "Invite users". This adds them to your account but does not grant access to specific guidelines, projects, or libraries.
Grant access to specific libraries or projects: Navigate to the relevant library or project in the Usage Overview. Click the user count under the Users column, search for the user, and assign their role.
Add users to groups: Add users to a group.
Note: Group membership alone does not grant access. The group must be invited to specific guidelines, projects, or libraries.
Users can also be added directly from within any guideline, project, or library via the Team icon in the Power Bar.
Other invitation management options (enterprise)
Enterprise plans also support:
Single Sign-On (SSO): automatically assign viewer rights when employees log in
Request Access: allow users to request access via the login page
For more detailed information, see User Access Management.