The revision feature compiles the different versions of an asset – or document – which has been created at different points in time and uploaded. All these versions can be seen in one place. It’s a very convenient way of grouping all the different versions of the same collateral that’s been created over time.
Setting revisions is an important step, as it helps you organize its different design iterations in one single place, making sure you’ll find them quick and easy.
Where Can I Find Revisions?
Revisions are located on the backend of your brand space; both in your Workspace Projects and the Libraries, as it works with single assets, documents, and different file formats.
When opening an asset in the Workspace Projects, for example, and you click on the revisions icon in the Power Bar – you’ll open up a side panel with the different revisions that have been uploaded for that specific asset, highlighting the one you are currently on, which is usually at the top of the list, as the latest version.
How Can I Upload a Revision?
A new revision can be uploaded by clicking on the revisions icon and then on the ‘Upload Revision’ button at the top of the revisions’ list of the revisions panel. There, you’ll have the option to upload a new file.
By default, the newly uploaded revision will sit at the top of the list and will have a number in accordance with the number of revisions that have been uploaded prior. However, you can always change the order of the revisions on the top right-hand side of the list. The number of versions won't change; just the order.
Delete a Revision & Rollback
These two options can be found on the cogwheel on the right side of each revision. Bear in mind that the latest version can’t be deleted.
Rollback to Revision
If the latest version is not what you expected, there’s an option to go back to the previous version, allowing it to be the first one in line again.
Compare Revisions Side by Side
This feature solves the problem of having to spot changes between different versions, especially when talking about multipage documents, as it takes a lot of time to go back and forth between the different versions and make it harder to spot mistakes.
With the compare revisions tools, you can analyze the two versions side by side. This helps you make sure everything's clear, and that nothing’s overlooked – helping you stay efficient while saving time.
Select two different versions of the revisions by ticking the checkboxes on the left of each version. Both assets should sit side by side on a single page.
If you have any other questions, please feel free to contact us.