This feature is available for all new themes (Classic, Muse, Paper, Custom)
The Guidelines export feature allows you to generate high-quality PDFs or print your brand guidelines directly from the new themes experience. This restores a key capability from the legacy experience, now improved to support faster and more scalable workflows.
Why use Guidelines export?
Your guidelines are more than just digital documents. They are critical for compliance, governance, and collaboration. With Guidelines export, you can turn them into shareable and auditable outputs without manual workarounds.
Use it to:
Export complete guidelines for compliance and auditing
Create shareable PDFs for internal and external stakeholders
Archive guideline versions over time
Reduce manual work and repetitive exporting
What makes it powerful?
Full guideline export in one click: Export all documents within a guideline at once. No more manual, document-by-document work.
Flexible export options: Print or export an entire guideline or a single document depending on your needs.
Built for compliance and documentation:Generate reliable outputs for legal, auditing, and operational processes.
Common use cases
Export full guideline snapshots for compliance and legal records
Archive guideline versions for documentation and tracking
Share guidelines offline with stakeholders
Print individual documents for focused use
How it works
You can export or print your guidelines directly from the Share menu:
Click Share
Open the Print and PDF tab
Choose one of the following:
Print all documents which exports every document in the guideline
Print this document which exports the current document with all its pages
Select:
Save as PDF to export
Or choose a printer
In the print dialog, enable Background graphics to include colors and backgrounds.
Permissions
The PDF export option is only available to users with owner permissions on the specific guidelines project. Note that:
Account admin access does not grant export permissions on its own. You must also be an owner of that specific guidelines project.
If you are an owner but cannot see the export option, make sure you are on a document page — the option does not appear on cover pages or library pages.
Users with editor or viewer access cannot export guidelines as a PDF. Only users with owner access can use this feature.
Important notes
Exporting is only supported for document pages
Cover pages and library pages are not included
Using CMD + P (Mac) or CTRL + P (Windows) will only print the currently visible page
If you cannot see the PDF export option, check your access level. This feature is only available to owners of the guidelines project — editor and viewer access do not include export permissions.
Tips
Use Print all documents for compliance, sharing, or archiving
Use Print this document for smaller, focused exports