Print your brand guidelines or save them as PDFs for sharing, offline access, and record-keeping.
With Print and PDF, you can print or save an entire guideline or individual documents. This makes it easy to share content with stakeholders, create snapshots for compliance and auditing, or archive guideline versions for future reference.
What can you print or save?
You have two options:
Print all documents: Print or save every document in a guideline as a single output. Useful for sharing complete guidelines, maintaining compliance records, or archiving content.
Print this document: Print or save the current document, including all its pages. Useful when you only need to share or reference a specific part of your guidelines.
Both options use your browser’s print dialog, where you can choose to print the content or save it as a PDF.
Enable printing and PDF downloads
Printing and PDF downloads are turned off by default for all guidelines, including existing ones.
To enable the feature:
Open the guideline you want to configure.
Select Settings in the bottom-left corner.
Open the General tab.
Under Actions toolbar, turn on Print and PDF.
Once enabled, everyone with access to the guideline, including viewers, can print documents or save them as PDFs.
Note: Keep this setting disabled if your organization doesn’t want users to print guidelines or save them as PDFs.
Guideline settings showing the Print and PDF toggle under Settings → General → Actions toolbar.
Print or save your guidelines as a PDF
Open a document in your guideline.
In the floating action toolbar, select the Print icon and choose one of the following:
Print all documents: Print every document in the guideline.
Print this document: Print the current document, including all its pages.
In your browser’s print dialog, choose a printer to print the content, or select Save as PDF to download it.
Tip: To include background colors and images in your PDF or printed copy, enable Background graphics in the print settings, if supported by your browser.
Floating action toolbar showing Print all documents and Print this document.
Note: Using Cmd + P on macOS or Ctrl + P on Windows prints only the currently visible page, not the full document or guideline.
Supported pages
Print and PDF supports document pages only. Cover pages and library pages aren’t included.
Permissions and availability
Guideline owners and editors can enable or disable Print and PDF in the guideline settings.
Everyone with access to the guideline, including viewers, can use the print options once the feature is enabled.
When the feature is disabled, the print options are hidden for everyone, including owners and editors.
Account admins don’t automatically override this setting. The feature must be enabled for each guideline individually.