Overview
Workspace spotlight search helps editors and admins quickly find the content they need, without browsing folders or guessing where something is stored. The improved experience makes it easier to discover assets, folders, and guideline content across your entire Workspace.
What content can you find?
You can search across:
Assets in projects and libraries
Folders from projects, libraries, and newsletters
Guideline content, including page and section titles
Note: Tags and library names are no longer searchable due to low usage.
How are results shown?
Results are ranked based on relevance, and the logic differs slightly depending on the type of content:
Folders
Matches are based on folder titles.
Exact matches are prioritized.
Assets
Keywords are first compared against asset names.
If no match is found, Frontify checks the asset description.
Finally, tags, legal metadata, and custom metadata are searched.
Once natural language search is rolled out, results will include both exact and semantic matches.
Guidelines
Searches across titles, headings, body text, and block descriptions.
Results where the keyword appears more frequently, or in a more prominent position (e.g., surrounded by fewer words), are ranked higher.
Once natural language search is rolled out, results will include both exact and semantic matches.
Who it’s for
Available to all editors and admins using Workspace spotlight search.
Viewers won’t see any changes.
How to use it
Open spotlight search from your Workspace navigation
type a keyword, file name, or topicSelect the result to jump directly into the right content
No setup needed, everything works out of the box.
FAQs
Is guideline content searchable? Yes. you can now search guideline page and section titles from the Workspace.
Can I search by tags or library names? No. these were removed based on usage data.
Can I search across multiple brands? Not at this time. multi-brand support is being explored.
Do I need to enable it? No. it’s available by default.