User access management helps you control who can access your guidelines, libraries, and projects, and what they can do within them. You can invite people directly, manage access through single sign-on, or allow users to request access, depending on your account’s configuration.

Roles and permissions determine what users can view, edit, and manage once they have access.

Ways to access Frontify

There are three main ways users can gain access to Frontify, depending on your organization’s setup.

Direct invitation

Existing users can invite collaborators to guidelines, libraries, or projects, depending on their permissions. Users can’t assign someone a role higher than their own within that space.

Your role	Who you can invite
Viewer	Cannot invite other users.
Editor	Viewers and editors.
Owner	Viewers, editors, and owners. Can also transfer ownership to another user.
Account admin	Can assign any role across guidelines, libraries, and projects, regardless of membership.

Account admins can manage users and assign roles across all spaces through Access management, even if they’re not members of those spaces. They can also invite up to 50 users at once, using comma-separated email addresses. Learn more about how to invite team members.

Single sign-on (SSO)

Organizations using SSO can allow employees to sign in through their corporate identity provider using SAML or OpenID Connect.

New users are assigned viewer rights by default, but organizations can configure roles and access through additional settings. Learn more about enabling SSO for your organization.

Access requests

When access requests are enabled, visitors can request access directly from the login page. Account admins can review, approve, or decline these requests in Access management.

Learn more about the access request feature and how it works.

Manage access centrally

Account admins can manage users, permissions, and access to guidelines, libraries, and projects from Access management in Frontify. This brings together the tools for managing users, groups, targets, and access requests in one place.

Area	What you can manage
Users	Invite and manage users, assign account admin privileges, review login activity and security settings, and manage analytics access. You can also view each user’s associated guidelines, libraries, projects, groups, and targets, or remove users from the account.
Groups	Create and manage groups of users to make assigning access across guidelines, libraries, and projects easier. Learn more about SSO user group mapping or how to create user groups.
Targets	Create and manage targets that control which guideline content different viewers can see.
Guidelines	View guidelines, their associated brands and creators, and the users and groups assigned to each. You can manage user and group access directly from the list.
Libraries	View libraries, their types, associated brands and creators, and the users and groups assigned to each. You can manage user and group access directly from the list.
Projects	View projects, their associated brands and creators, and the users and groups assigned to each. You can manage user and group access directly from the list.
Access requests	Review, approve, or decline requests to access Frontify.

Note: Adding someone to a user group doesn’t automatically give them access to guidelines, libraries, or projects. The group must also be granted access to the relevant space.